Senior Accounts Payable Specialist

2 weeks ago

Manila, National Capital Region, Philippines Deltek Full time

The Senior Accounts Payable Specialist is responsible for the execution of financial transactions global accounts payable within a structured control framework. The individual will help ensure that customer service level agreements are being met within budgetary guidelines. This role will collaborate with the Accounts Payable Manager and Team Lead and other Global Shared Services (GSS) leadership as appropriate to ensure that transactions are performed in alignment with department goals and business objectives. The individual will support the implementation of best practices including simplification / automation, and opportunities to leverage self-service capabilities.

Specific Responsibilities:

  • Provide quality services in Accounts Payable in accordance with SLAs and group / region requirements.
  • Perform assigned Accounts Payable functions; Monitor specific processes within the payment life cycle, including interfaces between processing and payment resources
  • Perform the following activities as required to support the enterprise
  • Verify supplier's invoices/billings as to validity, accuracy and completeness of support and approval.
  • Once verified route to A/P Lead for validation of coding and further approval, as required.
  • Once approved, transmit the suppliers' invoices/billings for check voucher processing and recording.
  • Work with business partners to resolve invoicing issues in a timely manner.

Expense Reports

  • Reviews and audits Employee expense reports in accordance with Deltek Global Travel policy
  • Acts as Corporate Credit Card Program admin and manages audit and recording of Purchasing card transactions;

Payments and Issues Resolution

  • Prepare manual cheque/remittance and execute cheque releasing to vendors.
  • Prepare Annual and Monthly Cash Forecast
  • Monitor unreleased/released cheque summary
  • Work with business partners to resolve payment issues in a timely manner.

Others

  • Ensures adherence to Accounts Payable metrics and SLAs
  • Performs period-end close activities and ensures strict compliance to Accounting Close timelines
  • Provide monthly accrual of non-recurring expenses and on-hand billings/invoices. Including scanning of docs
  • Responsible for filing & safekeeping of accounting documents including electronic copies, important documents
  • Prepare standard and ad hoc reports as required
  • Respond to vendor, employee or manager inquiries regarding invoice or payment status
  • Assist with AP items for audits, as required;
  • Support the design, development, and deployment (to the greatest extent possible) of standard global processes for cash disbursement / AP transaction processing across the enterprise
  • Ensure that proper internal controls are followed within the process
  • Ensure that customer relationships are maintained, and that transaction processing and problem resolution are meeting SLAs
  • Work with key stakeholders to deliver new value-added services for transaction processing, including expansion across groups / regions or customers
  • Support transformation and/or continuous improvement of in-scope processes, including execution of activities to transfer / migrate services to / from different points of delivery
  • Support the evaluation and deployment of relevant enabling technology. This will include identification of emerging software tools, feasibility evaluation (economic and operational) and coordination of deployment .

Other Key Requirements of the Successful Candidate:

  • 6 years or more of Accounts Payable experience
  • BA or BS in Accounting preferred
  • Experience working in a Shared Services environment
  • Willingness to work on EMEA Shift in order to provide support to internal and external parties in EU.
  • Ability to apply best practices to Accounts Payable activities
  • Experience in interfacing with business operational customers and performing to a service level agreement
  • Ability to utilize metrics to identify opportunities for service improvement
  • Ability to handle multiple tasks concurrently and adhere to strict deadlines
  • Strong computer skills: Proficiency in Excel
  • Demonstrated analytical and problem-solving skills
  • Strong communication skills, both oral and written
  • Team player
Your application will include the following questions:

What's your expected monthly basic salary?

How many years' experience do you have as an Accounts Payable Specialist?

As the leading global provider of enterprise software and information solutions for project-based businesses, Deltek helps organizations of all sizes maximize productivity and revenue. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress.

Join our growing team, and embark on a great career today. Please visit our website for more job openings.

Twitter:

As the leading global provider of enterprise software and information solutions for project-based businesses, Deltek helps organizations of all sizes maximize productivity and revenue. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress.

Join our growing team, and embark on a great career today. Please visit our website for more job openings.

Twitter:

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