Executive Assistant

1 month ago

Philippine, Philippines Chevron Remote Work Freelance Full time
Total Number of Openings

1

Provides administrative or office support to the General Manager and Finance business unit.

Responsibilities for this position may include but are not limited to:

Executive Support- performs the following duties for and on behalf of the MSSC General Manager (GM) such as:

Manages organization of GM’s calendar to ensure proper alignment with scheduled activities and meetings.Organizes the GM’s business travel arrangements and addresses travel issues.Manages the expense reimbursement reports of the GM.Secures and handles confidential information.Provides support and help to organize and implement GM-sponsored activities such as Governance Committee, Coordination Committee and Finance Management Team meetings, townhalls, diversity activities, earnings calls, focus group discussions, coffee sessions, and other employee engagement activities.Provides support to the GM in carrying out his external roles in the industry (e.g., AMCHAM, GICC, PAMURI, IBPAP, etc.)Assists in planning, organizing, and documenting the itineraries of GM’s business visitors.

Workplace Support Management Such As

Manages admin and logistic requirements (food, venue, transportation, registration, itinerary, etc.) for various Business Unit (BU) activities such as diversity & inclusion, business continuity, leadership conferences, team buildings and other BU-related activities.Processes requests for workplace supplies thru the use of procurement card (Pcard) and ensure proper liquidation of expenses.

Procurement Support Such As

Coordinates with vendors on behalf of the BU for their operational requirements. This includes sourcing, contracting, & ordering activities of non-CBRES & in-scope Procurement to Payment (P2P) materials & servicesEnsures invoices submitted by vendors meet MSSC tax substantiation requirements before being processed for paymentResolves payment and invoice discrepancies with vendors and Asia Pacific Accounts Payable (i.e., incorrect VAT computation)Assists in contract management such as securing signatures and acts as middleman between owner and Procurement team.

Travel Support Services Such As

Assists to process travel documents and embassy requirements of employees and visitors (i.e., letter of invitation for VISA application) as necessary.Handles BU visitor management helping ensure MSSC visitor guidelines are adhered to.

Other Tasks Such As

Provides mobile phone support to BU employees, including contracting, processing of order, payment, renewal, replacement, and liquidation of mobile related expenses.Provides administrative and logistic support to MSSC Corp Affairs activities, specifically for food ordering, offsite venue support, and purchasing of materials and giveaways.Will act as the lead admin support to the other BU Admin Assistants to ensure alignment and efficiency in administering tasks.

Required Qualifications

Bachelor’s Degree in business or any related coursesAt least 2 years of work experience as an Administrative or Executive AssistantExcellent English communication skillsStrong customer orientationProficient with Microsoft Office ApplicationsKeen attention to detail and highly organizedStrong financial acumenAbility to interface effectively with all levels of a diverse workforce.Ability to plan, balance and multi-task job responsibilities based on business need; approach work proactively to maintain a high level of accomplishment.Ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion.

Chevron participates in E-Verify in certain locations as required by law.