Advancement Officer

1 month ago

Philippine, Philippines Ateneo de Manila University Remote Work Freelance Full time
Under the direct supervision of the Advancement Head, the Advancement Officer directs and administers the fund-raising programs, projects, strategies, and structures established by the Office and/or University. This position coordinates with various University offices for the implementation of the established initiatives ensuring alignment with the set guidelines.

Main Duties And Responsibilities

I. University Partnership and Trends Analysis

Keeps track of updates and developments that affect the University as an organization, including its employeesBenchmarks with other universities or institutions on the best practices of the Advancement Team, such as campaign planning and execution, major and planned gifts, annual fund, alumni giving, parent giving, and development operationsPrepares data to detect trends in terms of advancement requirements, realities, opportunities, and successes in order to make the necessary decisions and recommendationsConducts assessment of advancement potentials and partners, utilizing the most appropriate data gathering and validation methodologiesComes up with an initial analysis of data gathered from the unit, its stakeholders, and other relevant sourcesAssists in designing programs and evaluation plans to address findings and identified needs

II. Advancement Management Support

Ensures and oversees that the processes and measurements to monitor the engagement activities and fundraising results are in placeConducts research to identify prospective donors from a variety of constituencies (i.e., alumni, parents, and friends of the Ateneo) and maintains updated mailing listsIdentifies, builds, designs, and evaluates the advancement programsAssists in regularly reviewing the aptness and effectiveness of the advancement and donor management system

III. Section Support

Maintains the Advancement Calendar and schedules appropriate activities for campaign leadership and volunteersEnsures proper approvals have been obtained to support the expenditure of University funds and other expenses charged to the office budgetProcesses corresponding payments to suppliers/service providers, reimbursements, and liquidations through the Central Accounting Office (CAO) Payment System (CPS) and E-Requisition (E-Req)Assists in creating/updating policies related to advancement management, and donor fund management systemsDrafts reports, and dashboards applying appropriate communication methodologies compliant with the standards of the UniversityAssists in communicating the programs of the Section to unit heads and employeesManages and maintains relationships with partners, and builds networks with donors and the community at largeAssists in monitoring, coordinating, implementing, and evaluating all the Section’s projects, deliverables, timelines, and agreements, including possible sustainability measuresOversees the coordination, logistical, and resource requirements of the Section’s projects and activitiesDocuments all meetings, proceedings, and events of the Section’s projects and activities.Assists in preparing the Section’s operational budget requirementsAssists the OUDAA during peak seasons, and the University with events and committee works

IV.Performsother office-related tasks as may be assigned by immediate supervisor or authorized representatives

Minimum Qualifications

Knowledge, Skills, and Abilities

Technological Savvy: Ability to utilize information technology and computer and internet systems to accomplish tasks; Knowledge of database managementAnalysis: Ability to review several documents and provide insights into various dataCommunication Skills: Excellent verbal and written communication skills, including public speaking.Interpersonal Skills: A self-starter with the ability to work productively and cooperatively with different personalities and can work with minimal supervision independently and within a team-oriented structureProject Monitoring: Ability to monitor multiple projects simultaneously and to adapt to changing environments and priorities. Proven project management skills would be an advantageProgram Analysis: Ability to identify strengths and weaknesses of any part of the campaign or program and think of alternative solutions, conclusions, or approaches to problemsOrganization Skills: Highly organized, detail-oriented, and able to adapt to changing environments and prioritiesResearch: Ability to benchmark, align, and recommend best practices in the line of marketing and advancement

Education And Experience Requirements

Bachelor’s degree in Business, Communications, Management or EconomicsWith 3 years of relevant experienceWork experience in data management